Special Events Manager

Special Events Manager

The Special Events Associate is a key member of the development department and responsible for critical areas associated with Asia Society’s fundraising and audience development.

Organizational Summary:


 


With 12 locations across the globe, Asia
Society is the leading educational organization dedicated to promoting mutual
understanding and strengthening partnerships among the peoples, leaders, and
institutions of Asia and the United States in a global context. Across the
fields of arts, business, culture, education, and policy, the Society provides
insight, generates ideas, and promotes collaboration to address present
challenges and create a shared future. Asia Society Texas Center operates as a
separate 501(c)(3) organization and is an affiliate of the Asia Society global
network.


Position:


 The Special Events Associate is a key member
of the development department and responsible for critical areas associated
with Asia Society’s fundraising and audience development.


·       
Management of Tiger Ball, Asia Society’s premier gala, which generates over
one-third of fundraising revenue each year.

·      Management of activities related to on and
off-site donor-centered receptions and other
fundraising events
from planning to execution. At times, this includes
assisting Program Department in execution of program related stewardship events.


·       
Management of Huffington Award Luncheon, the largest business and policy event
held annually.


·       
Management of luncheons and receptions related
to signature programmatic series, such as Women’s Leadership Series.


·       
Support of the Facility Rentals Events Manager
in coordinating and executing facility rentals with external clients during
peak seasons.


Overall, the Special Events Manager sees
to logistics and conceptualization of fundraising events (large and small) and
forges effective cross-department collaboration in the execution of events
related to major programming areas (like the Women’s Leadership Series and the
Huffington Award Luncheon). Other department-related duties will be assigned
from time to time.


 Responsibilities:


This position entails the
following general areas of responsibility:


·       
Prepare
and maintain event budgets, including preparation of expense projections,
tracking of outgoing expenses, finding cost-saving solutions, and ensuring
timely vendor payments.


·       
Manage
and maintain all vendor relationships: negotiating services; oversight of
service delivery.


·       
Coordinate
between various Asia Society departments to ensure positive execution of
events, including proper scheduling of vendor activities on-site.


·       
Direct
event mailing calendar, including scheduling save the dates, invitations,
follow up, and other forms of communication; collaborate with other development
staff members in preparing donor event lists.


·       
Assist
in event-related communications with ASTC patrons and partners: creating and
sending event invitations, tracking RSVPs, and communicating essential event
details.


·       
Assist
contributors who are hosting off-site events on behalf of Asia Society.


·       
Attend
and execute evening events when needed.


·       
Actively participate in staff committees as necessary and
appropriate.


·       
Outside the box thinking with regard to event planning and execution.


Qualifications:


·       
B.A. or B.S. degree from an accredited University


·       
3 or more years of experience in events management, fundraising,
or other nonprofit work dealing with the general public.


Please send resume and cover
letter to:


 


HR Department


HrDept@asiasociety.org


Indicate job title in the subject line.


Resumes
without cover letters will not be accepted.


No
phone calls, please.


Only
those candidates considered for an interview will be contacted. 


Please
regard your resume as having been received unless your email is bounced back.


 


For more information:


 


AsiaSociety.org/Texas

Due Date: Nov 30, 2017
Contact Name: Human Resources
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