Mercury Chamber Orchestra - Business Manager

Mercury Chamber Orchestra - Business Manager

Mercury Chamber Orchestra seeks a full-time business manager to join our team!

 

Title:                         Business Manager

Reports to:             Executive Director

Compensation:     Commensurate with experience and qualifications; includes benefits and health insurance

Position type:        Full-time

 

The Organization

 

Founded in 2000, Mercury has achieved phenomenal growth over the last decade, presenting over 30 performances each season, reaching more than 20,000 audience members each year through our distinctive concert series, community events, school outreach and recording projects. Under the artistic leadership of Antoine Plante, Mercury serves the community by celebrating the power of music, Baroque and beyond, by teaching, sharing and performing with passion, intimacy and excellence. Mercury has an administrative team of six full-time employees and two part-time employees. Our annual operating budget is $1.6 million.  

 

The Business Manager Position

 

The Business Manager is responsible for organizing and coordinating office operations and procedures to ensure day to day effectiveness and efficiency in Mercury’s work to advance its mission in the Houston community. The position includes responsibilities in accounting functions, human resource processes, systems and office management, and executive assistance.  


 

Key Duties and Responsibilities

 

Financial Management

 

·      

Manage all aspects of day to day bookkeeping and accounting processes including: accounts payable, accounts receivable, bank deposits, journal entries, and cash management.

·      

Execute bi-monthly payroll activities using a third-party payroll company.

·      

Perform annual 1099 reporting process for vendors and contractors.

·      

Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports.

·      

Work closely with outside CPA to execute month-end closing procedures, reconciliations, and postings. 

·      

Coordinate with outside CPA in preparation of year-end IRS 990 filings.

·      

Support Executive Director in development and analysis of annual organization budget.

·      

Support Executive Director and Development Staff in producing grant proposal budgets.

·      

Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems.

 

Personnel

·      

Prepare paperwork and assist with the onboarding of all new employees.

·      

Train new employees on system details, office functions, and organizational policies and procedures.

·      

Manage company health plan and employee benefit programs, and maintain all personnel files.

 

Administration and Executive Assistance

·      

Ensure effective and efficient office functions by managing and maintaining equipment contracts, lease agreements, operating system procedures, adequate office supply orders, and organizational calendar guidelines.  

·      

Assist Executive Director in planning and scheduling Board meetings and Committee meetings and distribute meeting agendas and materials.

·      

Assist Executive Director with scheduling and follow-up for individual meetings with Board, Staff and Donors as well as arrangements for business travel and other project management needs.

·      

Provide concert and event support as assigned.

·      

Organize and maintain institutional records and documents.

·      

Perform non-routine tasks requiring strong judgement and initiative.

 

Qualifications

·      

Bachelor’s degree; business administration or finance preferred.

·      

Two or more years work experience in a bookkeeping/accounting function; non-profit organization preferred.

·      

Excellent Quickbooks and Excel skills, including all normal accounting transactions, GL management, budgeting, and reporting.

·      

Exceptional organizational skills with ability to perform and prioritize multiple tasks with an acute attention to detail and good judgement.

·      

Emotional maturity, professionalism, and the ability to be discrete and maintain confidentiality without exception.

·      

Natural ability to work independently and in a fast-paced, team environment.

·      

Strong communication and problem-solving skills. 

·      

Willingness to work weekend and evening hours for concerts and events.


Interested candidates should submit a letter of application describing interest and qualifications, resume, salary history, and three references to: jobs@mercuryhouston.org.  No calls please.  


 

 

Mercury Chamber Orchestra
3100 Timmons Lane, Suite 201
Houston, TX 77027

713-533-0080

mercuryhouston.org

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Due Date: Nov 30, 2018
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