Inprint seeks a highly
motivated, detail-oriented, team-spirited part-time Business & Accounting
Manager to oversee day-to-day business and financial activities of a mid-size
nonprofit literary arts organization, including: managing revenues and expenses;
maintaining bank records; tracking outside investment of endowment and cash
reserve; creating organizational, program, and grant budgets; developing
financial reports to the Board of Directors; overseeing taxes, auditing of
financial statements, office equipment, and insurance; working closely with the
Executive Director and Board Treasurer to keep the organization in compliance with
the law; and other duties in support of Inprint’s mission and activities.
The ideal candidate will have experience in
nonprofit accounting or comparable work (preferably 3-5 years); will be a
strategic and critical thinker, capable of handling several tasks
simultaneously; and works well both independently and collaboratively. The
candidate must be proficient in QuickBooks and Excel. We seek a well-organized
individual who wants to be part of a hard-working, committed, creative team in
a small, friendly, efficient office. Candidates must share a passion for books
and the written word. Responsibilities include:
all banking activity in QuickBooks, including paying bills, instructors, and
visiting authors; making bank deposits; transferring and recording revenues
from PayPal; tracking pledges and pledge payments in QuickBooks; maintaining
accounts receivable and payable; managing payroll and payroll taxes.
all records of accounts at financial institutions.
accounts for the endowment and cash reserve:
with outside portfolio manager and Inprint Treasurer on amount and timing of
endowment and cash reserve payouts and review of quarterly reports from portfolio
the value of endowed fellowships, develop payout scenario for Finance
Committee, and work with Associate Director to determine assignment of
with Executive Director, Associate Director, and key Board committees and staff
to create an annual organizational budget and specific program and grant
monthly Board financial reports and give
highlights of reports at meetings.
financial results for year-end grant reports.
payroll taxes and prepare and submit quarterly reports to the IRS.
W9 forms from and prepare 1099 forms to distribute to contractors/instructors
and submit to IRS.
W2 forms to distribute to staff and Social Security Administration.
with accountants to supply information needed for the 990 tax report to be
submitted to the IRS and posted on GuideStar.
IRS correspondence and implement required policies, such as Conflict of
with auditors to go through files, answer questions, and retrieve any materials
draft of audit and compare to previous years, identifying anomalies.
draft and arrange for auditor’s presentation to Executive Committee.
Act as liaison with
with Treasurer to schedule, prepare materials for, and report to the Board important
discussions of and actions taken by the Finance Committee.
data and generate organizational metrics for use on City of Houston Data Arts
profile and elsewhere.
with staffing and execution of major events, such as Inprint Brown Reading
Series, Cool Brains! and gala.
the purchase and maintenance of office equipment, the selection of utility and
phone/internet providers, and organizational insurance needs.
duties as needed.
The position is part-time, 25 hours per week. Benefits
include three weeks’ vacation plus holidays, retirement plan, and a flexible
and pleasant work environment. Some evening and weekend work required.
To apply, submit résumé and cover
letter by email (no phone calls, please) to . Please
put the job title in the subject line of the email. Start date is May 1.
Inprint is a 501(c)(3)
nonprofit organization and an equal opportunity employer that values workplace