Inprint Business & Accounting Manager (Part-time)

Inprint Business & Accounting Manager (Part-time)

Inprint seeks a highly
motivated, detail-oriented, team-spirited part-time Business & Accounting
Manager
to oversee day-to-day business and financial activities of a mid-size
nonprofit literary arts organization, including: managing revenues and expenses;
maintaining bank records; tracking outside investment of endowment and cash
reserve; creating organizational, program, and grant budgets; developing
financial reports to the Board of Directors; overseeing taxes, auditing of
financial statements, office equipment, and insurance; working closely with the
Executive Director and Board Treasurer to keep the organization in compliance with
the law; and other duties in support of Inprint’s mission and activities.

The ideal candidate will have experience in
nonprofit accounting or comparable work (preferably 3-5 years); will be a
strategic and critical thinker, capable of handling several tasks
simultaneously; and works well both independently and collaboratively. The
candidate must be proficient in QuickBooks and Excel. We seek a well-organized
individual who wants to be part of a hard-working, committed, creative team in
a small, friendly, efficient office. Candidates must share a passion for books
and the written word. Responsibilities include:

 Day-to-day
operations:


·        

Manage
all banking activity in QuickBooks, including paying bills, instructors, and
visiting authors; making bank deposits; transferring and recording revenues
from PayPal; tracking pledges and pledge payments in QuickBooks; maintaining
accounts receivable and payable; managing payroll and payroll taxes.


·        

Maintain
all records of accounts at financial institutions.

Oversee investment
accounts for the endowment and cash reserve:


·        

Work
with outside portfolio manager and Inprint Treasurer on amount and timing of
endowment and cash reserve payouts and review of quarterly reports from portfolio
manager.


·        

Track
the value of endowed fellowships, develop payout scenario for Finance
Committee, and work with Associate Director to determine assignment of
fellowships.

 Assessment and analysis
of finances:

·        

Work
with Executive Director, Associate Director, and key Board committees and staff
to create an annual organizational budget and specific program and grant
budgets.

·        

Prepare
monthly Board financial reports and give
highlights of reports at meetings.

·        

Prepare
financial results for year-end grant reports.

 Taxes:

·        

Pay
payroll taxes and prepare and submit quarterly reports to the IRS.

·        

Collect
W9 forms from and prepare 1099 forms to distribute to contractors/instructors
and submit to IRS.

·        

Prepare
W2 forms to distribute to staff and Social Security Administration.

·        

Work
with accountants to supply information needed for the 990 tax report to be
submitted to the IRS and posted on GuideStar.

·        

Handle
IRS correspondence and implement required policies, such as Conflict of
Interest, etc.

 Audited financial
statements:

·        

Work
with auditors to go through files, answer questions, and retrieve any materials
requested.

·        

Review
draft of audit and compare to previous years, identifying anomalies.

·        

Distribute
draft and arrange for auditor’s presentation to Executive Committee.

Act as liaison with
Finance Committee:

·        

Work
with Treasurer to schedule, prepare materials for, and report to the Board important
discussions of and actions taken by the Finance Committee.

 Other Duties:

·        

Track
data and generate organizational metrics for use on City of Houston Data Arts
profile and elsewhere.

·        

Help
with staffing and execution of major events, such as Inprint Brown Reading
Series, Cool Brains! and gala.

·        

Oversee
the purchase and maintenance of office equipment, the selection of utility and
phone/internet providers, and organizational insurance needs.

·        

Other
duties as needed.

The position is part-time, 25 hours per week. Benefits
include three weeks’ vacation plus holidays, retirement plan, and a flexible
and pleasant work environment. Some evening and weekend work required.

To apply, submit résumé and cover
letter by email (no phone calls, please) to hr@inprinthouston.org. Please
put the job title in the subject line of the email. Start date is May 1.

Inprint is a 501(c)(3)
nonprofit organization and an equal opportunity employer that values workplace
diversity.  
                


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